Payouts
Payouts are a special type of transfer used to settle the balances within a payee's summary/statement.
Like other transactions, payouts can be created one at a time, or in bulk.
To create a single Payout
Navigate from the top menu bar to Royalties > Periods:
Click in to the Period which generated the balance the payout is addressing, and navigate to the Payee Summaries tab. Open the individual Payee Summary you're logging a Payout for, and click the blue "Payout" button:
To create Payouts in bulk
Navigate to the Period Summary landing page like before (Royalties -> Periods -> desired period) and click the blue Payout button. This will open the bulk Payout module for the entire Period.
By default, payouts for all Payees are selected, as shown by a checkbox to the far left of each Payout line item. Uncheck Payouts, or click Select None and check the desired Payouts if you wish to only log Payouts in bulk for specified payees. In addition - the Payout column values for each Payout correspond to Amount Remaining for each Payee's Total Payable balance by default. If logging a partial payout, simply edit the total value in this field to the amount of the partial Payout.
In the example below, a partial payout is being logged for the first payee, and some payouts are left unlogged (unchecked) for this bulk payout round.
To bulk import Payouts
Payouts can also be imported in bulk via our Bulk Payout template, or by downloading the Period's calculated payee balances and updating/removing rows as necessary. To do so, navigate to the Period landing page Payout button in the instructions above and select Bulk Create at the top of the screen.
From this page, both the Bulk Payout template and Period payee balances can be downloaded and imported into IC to log payouts via the bulk import process.
Note! When entering a payout make sure to set a date prior to the end of the following period. E.g. if you're entering a payout for Q1, and you set the date to sometime in Q3, there will be no record of the payout in Q2. Even if the payout did technically occur in Q3, if you want it to appear in Q2 you'll need to set the date to sometime in or before Q2.
How Payouts Work
Payouts are a special type of transfer, specific to payments for royalties owed.
Because total payable balances are usually a sum of balances owed for multiple releases/tracks/etc, we need to split up payouts to settle those individual balances.
For example - say a payee has two releases with a Payee Balance of $100 each, for a total Payable Balance of $200. To show the payout we could create a -$200 Transfer and assign it to one of the releases, but then that release would have a -$100 balance and the other release would have a $100 balance, instead of both showing $0. We could create two individual -$100 transfers, but that can quickly become a chore, and isn't reflective of the fact that one $200 payout was issued.
Instead, we create a $200 Payout in reference to the period. This gets done automatically anytime you use a Payout button on the site.
Another Note! Payouts are the only transfer type that gets entered as a positive value, but reduces the ledger balance. This means (using the example above) you'd enter a payout of $200, and it would appear as two -$100 payouts in the payee summary/statement.
Payouts are applied to each ledger balance from largest (positive) to smallest (negative). Payout contracts are automatically created by our system for any payout overages which are not applicable to line item balances at the time of payout - and these payout contracts ensure that the entirety of the payout is being credited to the payee at a 100% rate.