How to calculate mechanicals in IC

2023 Mechanicals Rate Update!

Starting on January 1st, 2023 - the US Copyright Royalty Board has raised US mechanical rates on physical sales and permanent downloads to 12 cents per track or 2.31 cents per minute of playing time or fraction thereof.

Our Mechanicals tool within IC is now set to calculate 2023 rates by default. In order to calculate pre-2023 mechanicals on transactions with a Paid Timestamp prior to January 1st, 2023, simply click Edit Report on the Mechanicals landing page and select the Use pre-2023 rates checkbox as shown below:

To enable mechanicals for your catalog, navigate to Account -> Account Settings. Scroll to the bottom of the page, check the "Enable Mechanicals" box, and click "Save"

To calculate mechanicals for a release or track:

  • Navigate to Catalog -> Manager
  • Open the desired release and click Edit
  • Check the "Enable Mechanicals" box

To enable mechanicals at the track level only, scroll down and check the "Enable Mechanicals" box for each desired track.

By default, our Mechanicals tool calculates mechanical royalties as per US Copyright Royalty Board definitions - track rates for 2023 are 12 cents for tracks less than 5 minutes, or 2.31 cents per minute (rounded up) for tracks longer than 5 minutes. Custom rates can be set at the release and track level to override these rates if needed, and pre-2023 rates can be enabled from the Edit Report menu from the Mechanicals tool landing page.

To calculate and create mechanicals transactions:

  • Navigate Royalties -> Mechanicals
  • Open the "Paid Timestamp" field, set your desired period, and click Apply
  • Click "Create Transactions"
  • Assign a paid timestamp to the import
  • If needed, add a manufacturing run (this is only for quantity manufactured, not quantity sold. To calculate mechanicals for physical sales, contact Support)
  • Click "Create Data Import"

Once the data import is complete, open the Mechanicals Import on the Data Imports page and navigate to Transactions in the top menu bar. From there, you'll see two transactions created for each item for which mechanicals were calculated, an income and an expense:

Transactions automatically get assigned the overall album contract. Change the item contract by clicking on the item name (note Mechanicals Income or Mechanicals Expense) and clicking Edit at the top of the Item summary page. More info on creating a contract in IC is in the Knowledge Base here

If the mechanicals expense is considered an advance rather than a shared expense, edit each expense transaction to a transfer:

  • Click the transaction number to open the transaction summary page
  • Click the "Edit" button at the top of the page
  • Change transaction type from Expense to Transfer in the dropdown menu
  • Complete the Payee field (the payee absorbing the mechanicals cost)
  • Click "Save"
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